Sole trader — annual accounts & tax
Accounts, income tax return and ZRA filing for the year. Fixed before we start.
from K3,500
OrderChartered accountants · Lusaka
Filed on time. Every deadline, every year.
Statutory accounts, ZRA returns and payroll for Zambian businesses. Fixed fees agreed in writing, published on this website, and no meeting required to find out what we charge.
- ZICA registered practice, members in good standing
- 11 yrs filing for zambian businesses since 2015
- 180+ companies on our books, from sole traders up
The filing calendar
What is due, and when
The dates every Zambian business is working to. Miss one and the penalty is automatic, which is the entire reason this practice exists.
| Tax | Who files it | Due |
|---|---|---|
| PAYE Monthly | Anyone with employees | 10th of the following month |
| Turnover tax Monthly | Businesses under the turnover threshold | 14th of the following month |
| VAT Monthly | VAT-registered businesses | 18th of the following month |
| Provisional tax Quarterly | Companies and sole traders | 10 April, 10 July, 10 October, 10 January |
| Annual return & accounts Annual | Every registered business | 21 June, for the year before |
Correct as at August 2026. Dates move with the national budget, so we check them each January — if yours are handled by us, you do not need to.
What we charge
Our fees, in public
Fixed before any work starts, and agreed in writing. No hourly billing and no surprise invoice at the end of the year.
What we do
The whole compliance burden, handled
Most of our clients came to us because something was already overdue. That is a normal way to start.
Statutory accounts
Annual financial statements prepared to IFRS for SMEs, signed off and filed with PACRA before the deadline rather than after it.
ZRA returns & tax
VAT, PAYE, turnover tax and income tax. Filed on time, every time, with the working papers kept in case anyone asks.
Payroll
Monthly payslips, NAPSA and NHIMA submissions, and a clean audit trail. From two employees to two hundred.
Bookkeeping
We take the shoebox, the bank statements or the spreadsheet and turn them into books you can actually make decisions from.
Company secretarial
PACRA annual returns, director changes, share transfers and registered office. The paperwork nobody remembers until it is late.
Audit support
If your bank, your donor or your board wants audited figures, we prepare everything the auditor will ask for.
Behind on filing?
It is fixable, and you are not the first
We work out exactly what is outstanding, deal with ZRA and PACRA on the penalties, and get you current. No lectures, and a fixed fee before we start.
How it works
Three steps, no meeting required
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Tell us what you have
A message is enough. What the business does, how many staff, and how far behind you are — we have heard worse.
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We quote a fixed fee
In writing, before any work starts. No hourly billing and no invoice that arrives bigger than expected.
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We take it from there
Deadlines tracked, returns filed, and a message from us before ZRA sends you one.
Three years of returns outstanding and I had stopped opening the letters. They sorted the lot in six weeks and told me the price on day one.
Contact
Longacres, Lusaka
Most clients never come in — documents arrive by WhatsApp or email. The office is here if you would rather sit down with someone.
- Monday – Thursday
- 8:00am – 5:00pm
- Friday
- 8:00am – 4:00pm
- Saturday & Sunday
- By appointment
Documents sent overnight are answered first thing. During filing season we answer on Saturdays too.
Questions
What people ask before calling
We are behind on our returns. Is that a problem?
It is the single most common reason people call us, and it is fixable. We work out what is outstanding, deal with ZRA and PACRA on the penalties, and get you current. Nobody here is going to lecture you about it.
Do you actually publish your fees?
Yes, and we know that is unusual for the profession. Most firms want a meeting before they will name a number. We would rather you knew roughly what this costs before you pick up the phone.
Is the quoted fee the final fee?
The quote is fixed before work begins. If the job turns out to be materially different from what was described — three years of missing records rather than one — we tell you the revised figure and wait for you to agree before continuing.
Do we have to come to your office?
Not unless you want to. Most of our clients send documents by WhatsApp or email and we never meet them in person. If you would prefer to sit down with someone, our office is in Longacres.
Are you registered?
Yes. We are a ZICA-registered practice and our accountants are members in good standing. Ask and we will send you the registration number before you commit to anything.
Can you work with our existing bookkeeper?
Often the best arrangement. They keep the day-to-day books, we handle the statutory work, tax and deadlines. We will agree who does what in writing so nothing falls between us.
Ask us anything first
You do not need your paperwork in order to send a message. Tell us the situation and we will tell you what it takes to fix it.
Message the practice